You are here

EGNOS WORKSHOP REGISTRATION 2019

Note: please note that this registration form is to be used by the EGNOS Workshop attendees (not speakers). If you are a speaker, please do not fill this form and contact egnos-workshop@essp-sas.eu for specific instructions.

PERSONAL

DATA

First Name (*)
Last Name (*)
Email (*)
Phone

PROFESSIONAL

DATA

Company (*)
Country (*)
Position / Title (*)
Market Segment (*)
Services (*)
 

EVENT

INFORMATION

Attendance Days (*)
Social Event Attendance (*)
How did you hear about this event?

LEGAL

INFORMATION

By registering to this workshop you accept the privacy statement for this event. In you need any clarification or if you prefer that your personal data does not appear in the list of participants distributed to other participants for networking purposes during the event please contact personaldata.essp@essp-sas.eu

Privacy statement regarding protection of personal data in relation to EGNOS Service Provision Workshop

All personal data are dealt with in compliance with the applicable rules on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (currently Regulation (EU) No 2018/1725).

The following data protection information notice outlines the criteria by which the data is collected, managed and used in relation to the registration, participation and management of each annual EGNOS Service Provision Workshop.

Identity of the controller:
European GNSS Agency
Head of the EGNOS Exploitation Department
Janovského 438/2
170 00 Prague 7 – Holesovice
Czech Republic,
egnos.exploitation@gsa.europa.eu

Purpose of processing:
The purpose of the processing is the management/organisation of the event, including the following activities:

  1. establishment and management of the lists for contacts, invitations, participants;
  2. redaction of reports, distribution of reports, feedback on reports;
  3. dispatch to the contacts of news and publications related to the event;
  4. communication to all registrants to the event of the contact details of all those included in the contacts list, subject to each one’s explicit consent (as explained below)
  5. dispatch to the contacts of invitations to next events related to EGNOS
  6. to establish a repository of pictures and videos of the event to be used for promotion of the event on the internet (ESSP’s corporate website, ESSP’s Twitter account, ESSP’s Linkedin account, EGNOS User Support website) and on other EGNOS related marketing materials

Data/Categories of data concerned:
1. Data collected during the registration:

  • obligatory data: name, surname, position, email address, organisation;
  • optional data: country of the organisation, phone number

2. Data collected during the event:

Photos and videos are taken during the event when participating to public work sessions and may be published on the internet (ESSP’s corporate website, ESSP’s Twitter account, ESSP’s Linkedin account, EGNOS User Support website) and on other EGNOS related marketing materials.

Photos and videos will be used solely for the purpose of promoting the event and not for the purpose of identifying any individuals. No facial images will be associated with the personal data mentioned above, thus none of the data subjects appearing in photos and/or videos will be identifiable, with the exception of the event’s speakers.

In the case of the event’s speakers and considering that their facial image will be associated with other personal data, their photos and/or videos will be processed only upon their specific consent. For those speakers who will not consent to such processing, suitable arrangements will be made so that they will not be photographed or anyhow appear in photos and/or videos of the event.

Recipients/Categories of recipients of the data processed:
  • a limited number of staff of the GSA managing the organisation of the event
  • data processors: GSA engages the following external contractors which are bound by personal data protection rules equal to those applying to the GSA:
    • a limited number of staff of the GSA contractor in charge of the EGNOS Service provision (currently ESSP SAS)
    • a limited number of individuals working for companies providing support to the GSA contractor in charge of the EGNOS Service provision pertaining to (a) the organisation of the event and (b) the provision of IT support services and hosting services for its servers (sub-processors)
    • a limited number of staff of GSA’s contractors in charge of the provision of hosting services for the GSA’s servers
  • members of the public, only for what concerns the pictures and videos of the speakers which may be associated with other personal data of such individuals (e.g. name, surname, position of speakers) and may be published on the internet (ESSP’s corporate website, ESSP’s Twitter account, ESSP’s Linkedin account, EGNOS User Support website) and on other EGNOS related marketing materials (subject to consent, as explained below)
  • all registrants to the event (subject to consent, as explained below)

Any recipient shall be reminded of its obligation not to use the data received for other purposes than the one for which they were transmitted.

Legal basis/Lawfulness of the processing:
  • With regard to the first three (no. 1, 2, 3) processing purposes identified above, the processing is necessary for compliance with a legal obligation to which the controller is subject (Art. 5(1)(b) of Regulation 2018/1725): specifically compliance with Article 14(1)(c) of Regulation (EU) No 1285/2013 of the European Parliament and of the Council of 11 December 2013 on the implementation and exploitation of European satellite navigation systems (GNSS Regulation)
  • With regard to the processing purposes no. 4, 5 and 6 (only for what concerns the processing of the facial images of the event’s speakers which will be associated with other personal data of such individuals) identified above, the processing is based on the consent of the data subject (Art. 5(1)(d) of Regulation 2018/1725)
Information on the storage locations and retention period of the personal data and transfer of personal data to third countries:
  • Personal data is stored electronically on:
  • Data are kept as long as follow-up actions to the event are necessary with regard to the purpose of the processing of personal data but no longer than 15 months from the date of the event. Once the retention period is over, personal data are deleted from all storage locations.
  • Pictures and/or videos taken during the event and the personal data associated with the individuals appearing in them (i.e. only of the event’s speakers as mentioned above) which will be published on ESSP’s social channels (Twitter, LinkedIn) may also be transferred and stored on servers located in third countries (outside the EU); in view of the nature of such social channels, it cannot be ensured that all online traces of photos and/or videos and associated personal data will be deleted following the expiry of the abovementioned 15-month retention period (i.e. the GSA and ESSP have no control over the potential sharing of the photos and/or videos by other users).

    Twitter and LinkedIn have their own privacy policies over which the GSA has no control; however, both platforms are certified under the EU-US Privacy Shield which ensures that they provide an adequate level of protection of personal data (European Commission Implementing Decision (EU) 2016/1250 ‘adequacy decision’). You can find below information on the certification of said companies under the EU-US Privacy Shield:

The data subjects’ rights:

Data subjects have the right:

  • To obtain confirmation as to whether or not his or her personal data are being processed, access the data and obtain detailed information on the processing;
  • Of rectification of inaccurate personal data;
  • Of erasure of personal data if the statutory provisions are met;
  • Of restriction of processing if the statutory provisions are met;
  • To data portability if the statutory provisions are met;
  • To withdraw the consent to personal data processing at any time, without affecting the lawfulness of the processing before the consent’s withdrawal;
  • To lodge a complaint to the European Data Protection Supervisor at EDPS@edps.europa.eu should they consider that the processing operations do not comply with Regulation (EU) No 2018/1725.

Any request for the exercise of any of the abovementioned rights shall be addressed to personaldata.essp@essp-sas.eu and egnos.exploitation@gsa.europa.eu; data subjects are kindly requested to describe their requests explicitly

Contact information:
Consent form concerning the treatment of personal data in relation to the management of the EGNOS Service Provision Workshop